Regular Meeting of Council

the Council for the Municipality of Middlesex Centre adjourn to closed session at 9:01 a.m. pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters: Section 239 (2)(a) the security of the property of the municipality or local board (IT Security Agreement); Section 239 (2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board (Potential Acquisition - Ward 4);

Council rise from closed session and return to open session at 9:28 a.m.

the Council for the Municipality of Middlesex Centre receives the Needham Municipal Drain Report from GM BluePlan dated January 2024 and authorizes that the project proceed; AND THAT the Court of Revision will meet on May 15, 2024; AND FURTHER THAT Councillor Aerts, Councillor Shipley and Deputy Mayor Brennan be appointed to sit as the members of the Court of Revision with Deputy Mayor Brennan being the Chair.

the minutes of the Middlesex Centre Council meeting(s) held on March 20, 2024 be adopted as printed.

Items 8.1 through 8.8 listed under the heading of Consent Agenda for April 3, 2024 be adopted as recommended.

Report CAO-10-2024 re: Status Update on Grant Funding for Ilderton Arena and Next Steps be received; AND THAT staff be authorized to proceed with the work identified in this report to make the necessary capital upgrades to the Ilderton Arena; AND THAT Council provide pre-budget approval in the amount of $372,730 for 2025 to fulfill the remaining budget needed to complete the project; AND FURTHER THAT staff regularly report back on the awarding of the various project elements through the duration of the renovation.

Report CAO-11-2024, re: Whistleblower Policy be received; AND THAT the Whistleblower Policy appended to Report CAO-11-2024 be adopted.

Report CMS-02-2024, re Municipal Office Renovation – Budget Amendment and Single Source Request be received; AND THAT the Municipal Office Renovation/Construction budget be amended to add additional capital costs required to renovate the back hallway and offices and to upgrade the flooring in the community centre meeting room in the amount of $200,000 to be funded from the Municipal Office Build Reserve Fund; AND FURTHER THAT the single source request for Media Multicom & Security Concepts be approved.

Report CMS-01-2024, re Ice Allocation Policy & Procedure be received; AND THAT Policy No. CMS-01-2024 appended to this report be approved.

the Council for the Municipality of Middlesex Centre receives the Correspondence items 11.1 through 11.6 listed on the April 3, 2024 agenda as information.

By-law 2024-009 and By-law 2024-023 through By-law 2024-028 be adopted as printed.

the Council for the Municipality of Middlesex Centre adjourns the April 3, 2024 Council meeting at 10:51 a.m.

THAT the Council for the Municipality of Middlesex Centre receives the Correspondence items 11.1 through 11.6 listed on the April 3, 2024 agenda as information

THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at 9:01 a.m. pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters: Section 239 (2)(a) the security of the property of the municipality or local board (IT Security Agreement); Section 239 (2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board (Potential Acquisition - Ward 4);

THAT Council rise from closed session and return to open session at 9:28 a.m.

THAT the Council for the Municipality of Middlesex Centre receives the Needham Municipal Drain Report from GM BluePlan dated January 2024 and authorizes that the project proceed; AND THAT the Court of Revision will meet on May 15, 2024; AND FURTHER THAT Councillor Aerts, Councillor Shipley and Deputy Mayor Brennan be appointed to sit as the members of the Court of Revision with Deputy Mayor Brennan being the Chair.

THAT Items 8.1 through 8.8 listed under the heading of Consent Agenda for April 3, 2024 be adopted as recommended.

THAT Report CAO-10-2024 re: Status Update on Grant Funding for Ilderton Arena and Next Steps be received; AND THAT staff be authorized to proceed with the work identified in this report to make the necessary capital upgrades to the Ilderton Arena; AND THAT Council provide pre-budget approval in the amount of $372,730 for 2025 to fulfill the remaining budget needed to complete the project; AND FURTHER THAT staff regularly report back on the awarding of the various project elements through the duration of the renovation.

THAT Report CAO-11-2024, re: Whistleblower Policy be received; AND THAT the Whistleblower Policy appended to Report CAO-11-2024 be adopted.

THAT Report CMS-02-2024, re Municipal Office Renovation – Budget Amendment and Single Source Request be received; AND THAT the Municipal Office Renovation/Construction budget be amended to add additional capital costs required to renovate the back hallway and offices and to upgrade the flooring in the community centre meeting room in the amount of $200,000 to be funded from the Municipal Office Build Reserve Fund; AND FURTHER THAT the single source request for Media Multicom & Security Concepts be approved.

THAT Report CMS-01-2024, re Ice Allocation Policy & Procedure be received; AND THAT Policy No. CMS-01-2024 appended to this report be approved.

THAT By-law 2024-009 and By-law 2024-023 through By-law 2024-028 be adopted as printed.

THAT the Council for the Municipality of Middlesex Centre adjourns the April 3, 2024 Council meeting at 10:51 a.m.