Regular Meeting of Council

the minutes of the Middlesex Centre Council meeting held on April 28, 2021 be adopted as printed.

Item 6.1 listed under the heading of Consent Agenda for May 12, 2021 be adopted as recommended.

Report No. CPS-22-2021 dated May 12, 2021 regarding the Municipality’s asset management plan be received; AND THAT the Asset Management Plan presentation by Watsons & Associates dated May 12, 2021 be accepted; AND FURTHER THAT staff be directed to report back to Council on the final asset management plan for approval on June 9, 2021 after Council and the public have time to ask questions and make comments.

Report PWE 14-2021, re: Middlesex Centre Water Financial Plan be received; AND THAT Municipal Council approve the Water Financial Plan (attachment) prepared for the Municipal Drinking Water System Licence Renewal (Financial Plan # 052-301A), in accordance with Ontario Regulation 453/07. The water financial plan applies to our three drinking water systems licenses (Middlesex Centre Distribution System # 052-101, Melrose Drinking Water System # 052-103, and Birr Drinking Water System # 052-104); AND THAT the Municipal Treasurer submit the Water Financial Plan to the Ministry of the Environment, Conservation and Parks and the Ministry of Municipal Affairs and Housing in accordance with the Safe Drinking Water Act, 2002 ; AND FURTHER THAT the Public Works and Engineering Department staff issue notice of the Water Financial Plan availability, as prescribed by Ontario Regulation 453/07, on the Municipality of Middlesex Centre’s website.

Report CPS-20-2021, re: General Receivables Billing and Collection Policy be received; AND THAT the Billing and Collection Policy appended to Report CPS-20-2021 be approved.

Report CPS-23-2021 re: Municipal Phone System Single-Source be received; AND THAT the Municipality proceed to single source the contract for the 2021 new phone system; AND FURTHER THAT the Manager of Information Technology Services at the County of Middlesex be delegated authority to negotiate and select a contractor to complete the municipal phone system upgrade within the specified budget of $80,000 or less.

Correspondence Item 9.1 listed on the May 12, 2021 Council Agenda be received for information.

the Council for the Municipality of Middlesex Centre adjourn to closed session at 12:40 p.m. pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters: Section 239 (2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board; Section 239 (2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

following motion was adopted in open session: THAT Report CLK-11-2021 re: Request to Purchase Road Allowance be received; AND THAT Council declares the part of a road allowance between Lot 36, Concession 1 (geographic Township of West Nissouri) now the Municipality of Thames Centre and Lot 1, Concession 16 (geographic Township of London) now the Municipality of Middlesex Centre designated as Part 2, 33R4773 being Part of Pin 08150-0084(LT) surplus to municipal needs; AND FURTHER THAT Council directs staff to proceed with the disposal of the subject lands by providing notice to the abutting land owner, following the passage of any required by-laws to authorize the stopping up and closing of the road allowance, with the purchaser being responsible for any applicable costs including a valuation of the land from a qualified real estate appraiser, the lands being merged in the same name and title as the abutting farm in coordination with the Municipality of Thames Centre; and, finally and proceed to execute the sale of property subject to the satisfaction of the municipal solicitor.

By-laws 2021-046 through to By-law 2021-050 listed on the May 12, 2021 Council Agenda be adopted as printed.

the Council for the Municipality of Middlesex Centre adjourns the May 12, 2021 Council meeting at 12:42 p.m.

THAT the minutes of the Middlesex Centre Council meeting held on April 28, 2021 be adopted as printed.

THAT Item 6.1 listed under the heading of Consent Agenda for May 12, 2021 be adopted as recommended.

THAT Report No. CPS-22-2021 dated May 12, 2021 regarding the Municipality’s asset management plan be received; AND THAT the Asset Management Plan presentation by Watsons & Associates dated May 12, 2021 be accepted; AND FURTHER THAT staff be directed to report back to Council on the final asset management plan for approval on June 9, 2021 after Council and the public have time to ask questions and make comments.

THAT Report PWE 14-2021, re: Middlesex Centre Water Financial Plan be received; AND THAT Municipal Council approve the Water Financial Plan (attachment) prepared for the Municipal Drinking Water System Licence Renewal (Financial Plan # 052-301A), in accordance with Ontario Regulation 453/07. The water financial plan applies to our three drinking water systems licenses (Middlesex Centre Distribution System # 052-101, Melrose Drinking Water System # 052-103, and Birr Drinking Water System # 052-104); AND THAT the Municipal Treasurer submit the Water Financial Plan to the Ministry of the Environment, Conservation and Parks and the Ministry of Municipal Affairs and Housing in accordance with the Safe Drinking Water Act, 2002; AND FURTHER THAT the Public Works and Engineering Department staff issue notice of the Water Financial Plan availability, as prescribed by Ontario Regulation 453/07, on the Municipality of Middlesex Centre’s website.

THAT Report CPS-20-2021, re: General Receivables Billing and Collection Policy be received; AND THAT the Billing and Collection Policy appended to Report CPS-20- 2021 be approved.

THAT Report CPS-23-2021 re: Municipal Phone System Single-Source be received; AND THAT the Municipality proceed to single source the contract for the 2021 new phone system; AND FURTHER THAT the Manager of Information Technology Services at the County of Middlesex be delegated authority to negotiate and select a contractor to complete the municipal phone system upgrade within the specified budget of $80,000 or less.

THAT Correspondence Item 9.1 listed on the May 12, 2021 Council Agenda be received for information.

THAT the Council for the Municipality of Middlesex Centre adjourn to closed session at 12:40 p.m. pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters: Section 239 (2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board; Section 239 (2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

The following motion was adopted in open session: THAT Report CLK-11-2021 re: Request to Purchase Road Allowance be received; AND THAT Council declares the part of a road allowance between Lot 36, Concession 1 (geographic Township of West Nissouri) now the Municipality of Thames Centre and Lot 1, Concession 16 (geographic Township of London) now the Municipality of Middlesex Centre designated as Part 2, 33R4773 being Part of Pin 08150-0084(LT) surplus to municipal needs; AND FURTHER THAT Council directs staff to proceed with the disposal of the subject lands by providing notice to the abutting land owner, following the passage of any required by-laws to authorize the stopping up and closing of the road allowance, with the purchaser being responsible for any applicable costs including a valuation of the land from a qualified real estate appraiser, the lands being merged in the same name and title as the abutting farm in coordination with the Municipality of Thames Centre; and, finally and proceed to execute the sale of property subject to the satisfaction of the municipal solicitor.

THAT By-laws 2021-046 through to By-law 2021-050 listed on the May 12, 2021 Council Agenda be adopted as printed.

THAT the Council for the Municipality of Middlesex Centre adjourns the May 12, 2021 Council meeting at 12:42 p.m.